Plan Your Event

Overview:

Perfect for local leagues, practices, or one-time field use within Chesterfield. Examples: pickleball, tennis courts, diamond fields, rectangle fields, synthetic turf fields

Step-by-Step Process:

1. Review Available Facilities – Explore fields, gyms, and courts available through Chesterfield County Parks and Recreation.
2. Check Availability – Contact the Sports, Visitation, and Entertainment.
3. Submit Your Request – Complete the Local Athletics Facilities Request Form
4. Confirm and Pay Fees – A representative will follow up to confirm availability, pricing, and finalize your booking.
5. Plan Your Event – Coordinate any additional needs like concessions, field prep, or lighting.

Fine Print:

1. The organization contact is the only individual authorized to make changes to the rental.
2. Request must be submitted no less than five business days prior to use. 
3. Submission of request does not guarantee approval.
4. Communication will only be done with the main contact person listed on this application.

Overview:

For public gatherings, festivals, charity walks, or community celebrations held at county parks or on county property, including the Chesterfield County Fairgrounds and Chesterfield County Public Schools.

Step-by-Step Process:

1. Determine Your Venue – Identify the park or location where you’d like to host your event.
2. Review Event Guidelines – Read the Special Event Permit Guidelines to ensure your event meets county requirements.
3. Submit a Special Event Application – Complete the Special Event Inquiry Form.
4. Coordinate with Staff – Our event coordinators will review your application and assist with permits, safety measures, and logistics.
5. Finalize and Promote – Once approved, finalize any vendor details and start promoting your event!

Fine Print:

1. The Special Event Application is due at least 30 days prior to the proposed set-up date.
2. All applicants must be at least 18 years of age to complete the application.
3. All required licenses and certificates of insurance shall be submitted at least 30 days prior to the event set-up date. 
4. Certificates of insurance (COI) should be supplied from the event organizer and all vendors in the amount of $1 million and must name Chesterfield County, its elected officials, employees, agents and volunteers as additional insured with respect to the General Liability Policy.
5. Beginning in 2026, the Chesterfield County Fairgrounds will no longer permit events with more than 2,500 attendees.

Overview:

Bringing your tournament or sports event to Chesterfield from outside the area? Our team can help coordinate logistics, venues, and visitor support.

Step-by-Step Process:

1. Submit a Tournament Inquiry – Complete the Out-of-Town Tournament Inquiry Form.
2. Work with Our Sports Tourism Team – We’ll help match your event to the best facilities and handle coordination with local partners.
3. Secure Lodging and Amenities – Get assistance with hotel room blocks, dining options, and entertainment for visitors.
4. Confirm Event Details – Our staff will help finalize permits, logistics, and event support.
5. Promote Your Event – We can help you connect with local audiences through our Experience Chesterfield channels.