Your Chesterfield Tournament Game Plan

General Information:

Tournament Director Contact Info*

First & Last Name

Email*

ex: john@chesterfield.com

Phone*

ex: (804)-555-5555

Name of Tournament*

Tournament Start Date*

Tournament End Date*

Projected Load-In Date*

NOTE: This should be done the day before the tournament unless otherwise communicated.

Which venue(s) will host your tournament?*

What is the estimated attendance? (athlete & visitor)*

Is your event considered a recruiting event?*

Yes

How many college coaches are expected to attend your event?*

an estimate is fine

Would you be interested in partnering with Experience Chesterfield for assistance with organizing an off-site social event?*

Note: This would be paid for by the tournament.

Yes

Layout and Schedule:

Please be prepared to provide a complete game schedule and field layout 2 to 4 weeks before your event.

How many total fields will be needed to host your event?*

Are there any special field dimensions?*

Yes

List the specifics for field dimensions needed.

List any additional needs here.

Vendors: (Food & Bev, Equipment, Medical, etc.)

Refer to Chesterfield’s Event Operation Guide for any local vendor information. Please be prepared to submit COI’s (Certificate of Insurance) for all vendors present at your event.

Will there be vendors present at your event?*

Yes

How many total vendors do you plan to be present at your event?*

What type of vendors will be supplied by the tournament?*

What Food & Beverage vendors will you be supplying?

What Merchandise vendors will you be supplying?

Who will be staffed as your medical and safety/ athletic trainer?

What Photography & Videography vendors will you be supplying?

What Ticketing vendors will you be supplying?

What Entertainment vendors will you be supplying?

What other vendors are you supplying that were not listed above?

Would you like assistance in reaching out to local vendors for items you’re not providing?*

Yes

What type of vendors will you need help in soliciting?*

Food & Beverage

Medical & Safety

Photography & Videography

What equipment resources will you be providing?*

Tents bigger than 900 sqft will need their own permits

Please list other equipment resources that you will be using.

What equipment resources will you need help soliciting?*

Please list other equipment resources that you will need help soliciting.

If needed, list any additional vendor information and/or additional accomidations here.

Parking, Transportation & Security:

Will parking/security services be needed?*

Note: Depending on estimated attendance parking and/ or security services will be required

Yes, parking

Yes, security

None

What vendor will you be using?

RMC Events

Other

Please list the parking/security service here.

Do you need transportation services for your event?*

Note: golf carts are the approved transportation vehicle

Yes

How many golf carts are needed?

What vendor will you be using for transportation service?

Peebles Golf Carts

Other

Please list the transportation vendor here.

Comments / Questions

Please let us know what’s on your mind. Have a question for us? Ask away!

Please Note:

*After the conclusion of your tournament, you will receive a request for a post event recap which will include EIC Data (Event Impact). This tool helps us gather important insights to assess the success of the event and improve future experiences. We appreciate your feedback!